Using AI to Find the Best Candidates and Enhance Your Process

In the last few years, AI has become a big part of who we are and how we go about our everyday lives. From automated ordering and integrating processes into one easy-to-use software, AI has helped make our lives much more accessible.

So, why not expand your hiring efficiency as a company further? You might already be using it to ensure your business works fast, efficiently, and to the highest quality. Expanding AI into your day-to-day back-end operations will work wonders for your business and customer relationships.

What AI Means for the Future 

You need to understand that  AI technology isn’t going away. As time goes on, it will only expand and evolve to become more involved in certain processes of our lives. If you want to stay ahead of the game regarding recruitment, you need to ride this AI wave, not ignore it.

More and more businesses are looking at ways to make their recruitment process much quicker and more accurate. AI affords them the tools to do so. By utilizing this technology, other employers can rest easy knowing they’ve found the best candidate for the job and that their entire hiring process is as fast as it possibly can be.

But what is the best way to integrate AI into your business’ hiring process? After all, just like most things, AI takes an adjustment period to work out all the kinks and ensure you’re using it to the highest advantage for your company. 

Here are some steps to consider when thinking about integrating AI into your hiring process.

• Analyze Your Current Processes – The first step should always be to assess what you are currently doing. This way, you can determine the best way forward and the most effective use of AI for your business.
• Select The Right Tools – Once you know where you currently stand, you can look at what AI tools are available to businesses and decide which ones might be the best for your recruitment process.
• Get Your Team on Board – You don’t run your business alone, therefore, any AI decisions and implementation should also be run by your team. This allows them to provide feedback and gain much-needed information about the new processes and how they work.
• Integrate AI Into Your Existing Systems – The next step is ensuring that your chosen AI program will integrate well with your current systems. The integration process can be confusing at first, so it’s essential to take your time and give it your full attention.
• Do a Trial Run – We all know how important it is to test drive a new car before we buy it. Well, integrating AI into your hiring process deserves the same thing. You should always do an internal test run before making it official to ensure all the kinks are discovered and worked out.
• Adjust Your New Process – Once you’ve completed your trial run, you can go back to the drawing board and smooth out any wrinkles you observed or that your team provided feedback on. This will ensure that the launch of your new hiring process will be successful.
• Ready To Go – Now that you’ve completed all the previous steps, you are ready to launch your new process and see results. Just remember that everything needs monitoring to ensure it continues working effectively and efficiently.

Remember, as you integrate AI into your hiring process, you can do as little or as much as you want. AI can be utilized only on the candidate selection level or throughout your hiring process. Whatever you decide, AI is here to help through accurate candidate matching, faster screening processes, and predictive analytics.

Finding the Best Candidates Through AI

Starting small is an easy way to jumpstart your business’ integration with AI for recruiting. If you aren’t sure how much you want to rely on AI for the job recruitment part of your business, it’s very easy to try it out on candidate selection first. 

As with all AI technology, humans should always be a backup for quality control and monitoring. When starting, AI candidate matching can be easily monitored and tested to see if AI is something that you want for your business staffing needs. AI can help you in significant ways to ensure the candidates you are interviewing are the best ones for the job, but if you go through the process and feel it isn’t doing enough, you can step in and try using AI in a different way.

Here are four simple ways to utilize AI to help find the best candidates for your open positions.

Predictive Analytics

With the immersion of AI, there have been advancements in analyzing data – in all areas of your business. This technology can also be used in recruitment. There are certain AI tools specific to recruitment that ensure employers are getting accurate data about their current and future employment needs.

AI technology can also predict whether or not a candidate will be successful in the job you offer. Over the years, employers have discovered that candidates with a resume that fits the job requirements aren’t always going to work out with their specific company. This is where AI predictive analytics comes in.

Using predictive analytics is a way to integrate AI into your business hiring process in a way that will benefit you now and in the future. This form of AI for recruiting will look at a candidate and assess not only their qualifications but also their work history and how they answer pre-screening questions to determine whether or not they will fit best with your company culture and goals.

Finding Candidates on Various Platforms

AI can also be a great tool to find candidates who might be looking for work but haven’t seen your exact job posting on their own. This allows you to expand your reach without any extra time taken out of your day to focus on combing other websites to find them.

By utilizing AI to comb job boards, job forums, and other professional business platforms such as LinkedIn, you are ensuring the best candidates are made aware of your openings without you having to spend the hours it would take to reach out to them manually. AI can do the work by sending these potential candidates an automated email describing your position and your business and allowing them the opportunity to submit their resumes and applications.

The work of this form of AI technology can take minutes, whereas doing it yourself could take hours. Utilizing AI here ensures that this portion of your hiring process can become even more streamlined and efficient with minimal effort.

Chatbots for Initial Candidate Screenings

Another great way to use AI to your advantage when it comes to finding the best candidates for your positions is through Chatbots. This tool, in particular, is ideal for doing those initial candidate screening questions to see how the candidate fairs beyond their resume. 

Using a Chatbot will allow you to assess a candidate’s viability within your organization quickly. As stated above, a resume doesn’t always ensure that the candidate being presented will succeed at your company. By utilizing this AI recruitment tool, you can see how each candidate measures up against what you are looking for in your company culture and job requirements. 

Using a Chatbot will work with the suggested predictive analytics advantage mentioned before.

Resume Screening

Integrating AI as a recruitment tool can be the most successful way to screen resumes. Running candidates’ resumes through an AI program to catch those who have the required qualifications will save you hours of manual labor going through each one on your own.

This tool will save you time and help eliminate the possibility that one candidate can be favored over another due to unconscious biases. Utilizing AI in this portion of your recruitment process ensures that the best candidates for the job are being selected for the next steps based on their resume and qualifications alone. 

After all, a machine doesn’t know one name from the next. It ultimately gives each applicant a fair chance.

Using AI to Enhance Your Hiring Process

There are various ways that AI recruitment tools can be utilized beyond simply finding the right candidates for the job. Various AI tools can help you throughout your recruitment process, ensuring everything runs quickly and smoothly.

A few years ago, we published a blog talking about ways you could manually ensure that your recruitment process is the quickest and most efficient option for candidates. While at the time, we didn’t mention the use of AI to speed up your process, these suggestions paired with AI will ensure your process is quick, efficient, and reliable.

What AI tools can you utilize to ensure your entire process is as short and quick as possible? Take a look at the options below.

Video Interviewing Tools

Sometimes, the interview process is the most tedious part of narrowing down your candidate options. While eliminating in-person interviews isn’t suggested, you might benefit from your initial interview stage being conducted through an AI program.

By utilizing AI video interviewing tools, you free up your schedule to focus more on the candidates likely to be a good fit for your company. The initial interview is a great way to assess whether you want to see a candidate face-to-face and potentially offer them a job. It prevents you and the candidate from wasting their time unnecessarily.

It’s also a great way to weed out candidates that won’t fit your company culture. If they aren’t willing to do pre-screening through a video interview program, they aren’t likely to put the right level of effort into the job.

Automated Interview Scheduling

AI recruitment tools don’t always have to be extensive programs that encompass a massive part of your process. Sometimes, something as simple as automating how interviews get scheduled is enough.

It saves the time usually spent going back and forth via email with a candidate to find a date that works best for you both. By sending one email that contains a link to your calendar of potential dates and times, you are eliminating the time wasted waiting for a candidate to reply.

Calendar automation tools are so easy to integrate into your process, and they are simple to navigate on the candidate side of things. This makes getting an interview on the books as easy as 1,2,3. 

Assessment Tools

Conducting preliminary assessments is another part of the recruitment process that could take up quite a bit of time. Some positions, such as skilled workers or higher qualified professionals, require a series of assessments to determine whether they are knowledgeable enough to hold the position they are applying for.

Before the days of AI, employers had to conduct these assessments themselves, taking precious time away from their actual job duties. Currently, a variety of AI recruitment tools are available that give employers options on how to assess each potential candidate before meeting with them in person for an interview. 

These tools are crucial to speeding up your hiring process and putting the progression of a candidate back into their own hands, by allowing the candidate to determine when and how fast they get through the assessment process, you are ensuring that only those serious about the job are moving forward.

Offer Letter Generation

Finally, AI can also help you in the final stages of your process. Many companies already have templates for sending out offer letters to candidates. There are now AI tools that can take these templates and personalize them for you. 

It’s a simple tool that can save you time and effort in the long run. Candidates won’t know the difference, but you’ll see a change in how quickly your process concludes with the integration of this vital tool. 

J & J Can Help You Find The Best Options

At the end of the day, what you decide for your business has to be more helpful than not. J & J Staffing is here to help you determine the best way to use AI to speed up your hiring process. 
If you are still curious about what might work best for your recruiting process, give us a call.