Home  Resources  Understanding the Job Recruitment Process

understanding the hiring process and how to give a great interview

Inside the Hiring Process: How to Land Your Dream Job

The hiring process often seems like a mystery when you're the job candidate. While the recruitment process varies between industries, companies, and departments, there are similar steps to the process and often the same result: one person receives an offer. For those who are not hired, it can feel like a riddle trying to understand what happened, as not every business notifies applicants if they are rejected.

Understanding the steps in the recruitment process can help candidates get their foot in the door and begin a successful career path. Whether you are interviewing with a company for the first time, or are a recruiter looking to help potential candidates flow through your hiring process better, here's a guide to understanding the recruitment process.

Understanding the Stages in the Recruitment Process

The stages in the recruitment process

While every business is a little bit different, here is a quick peek at what the typical recruitment process involves after a resume has been submitted.

1. Resume Review Process

Most business use Applicant Tracking System software (ATS) to review submitted resumes and search for keywords and phrases. The ATS program is looking for words relevant to the job listing ad the resume was submitted for to see if the applicant is a good match. If the company is utilizing people rather than software to scan resumes, a recruiter takes only about 6 seconds to review a resume. That means candidates have a very short amount of time to impress recruiters and need to use precise language and keywords relevant to the job listings to make their resume stand out.

2. Phone Interview

An HR representative will select the resumes that best fit the requirements of the position. Next, the representative calls all of the applicants to conduct a short phone interview. Here, candidates need to answer the HR rep's questions with confidence, enthusiasm, and professionalism. At this stage of the recruitment process, the rep is not only confirming what's on the resume but each candidate's communication skills and interest in the position which determines whether the resume will be passed on to the hiring manager.

3. First Round of Interviews

After discussing the qualifications of each candidate with the HR rep, the hiring manager will choose which prospects will be asked to come in for an in-person interview. The manager will already be acquainted with your skills and qualifications before the interview. This meeting is all about evaluating your personality and how you could potentially fit the position and company culture.

Be prepared to answer interview questions about:

  • Your skills and expertise and how they meet the job requirements.
  • Situational questions that are designed to hone in on your ability to understand the responsibilities the job requires.
  • Behavioral questions that gauge your interpersonal and judgment skills.

4. Second Interviews

Candidates who are called back for a second round of face-to-face interviews often meet with the manager again as well as potential coworkers. If you make it to this round, now is the time to let your personality shine while still being professional. The purpose of the second interview is so the interviewer can get a better idea of your working style, personality, and how you might fit in with current employees.

5. Decision and Job Offers

Now that all the interviews are finished, the manager compares the impression of each candidate. Once a final decision has been made, the HR representative reached out to the selected candidate to extend a job offer.

6. Salary Negotiation

The final step in the recruitment process is that salary negotiation. This is where it pays to be prepared and do research and know the typical salary for your position. You also want to consider what you are worth to the company based on your expertise, skills, and whether your role is fast growing or hard to fill.

For those who make it to the final stage of the recruitment process, congratulations! If you don't, don't be discouraged. There's often a photo finish between the applicant who gets the job and the finalists who did not. If you got close, you were clearly a strong candidate and have a lot to offer! If you weren't, it's okay; there are some things you can do to boost your chances.

Now that you know the steps in the recruitment process, you can prepare! Here are some ways to help you increase your chances of getting an interview so you can nail the job recruitment process and snag that dream job!

How to Increase Your Chances of Getting an Interview

How to increase your chances of getting an interview and kick off the job hiring process

Update and Optimize Your Resume

Be honest, are you still using the same resume you submitted last time you were searching for a job? If so, you need to update that resume ASAP. Not only should your resume and cover letter be up-to-date, it needs to reflect the job opportunity you are applying for. Be sure to highlight specific skills and experiences you've had that relate to the job opportunity you want to get.

Clean Up and Utilize Your Social Media Profiles

It should come as no surprise that employers Google their candidates. Any information associated with your name is fair game to browse through, whether it's Facebook, Twitter, Pinterest, or Instagram. Make sure no inappropriate content appears publicly on any of those platforms.

Don't completely sanitize your social media profiles though, make them work for you! If you're active in your community, post about it. Did you just write an awesome blog? Share it! Have you done volunteer work or donated to an organization recently? Post a picture of it and link to the organization's website in the post. Social media is about sharing, so it's not a bad idea to share how considerate, personable, and community-minded you are.

Making professional connections online is a great way to boost your presence and impress employers too. Remember, anyone who is job hunting should be on LinkedIn! You should make sure that your profile is updated with a professional picture and your experience and skills. Once you have a basic profile setup, you should start adding connections. By reconnecting with people you've known, you increase your chances of finding job leads. A fully completed profile with ample connections and endorsements makes you professional.

Use Online Tools Effectively

If you're not using online job search engines, you are missing out! There are a lot of reliable job search engines out there, and many employers and employees are starting to use them. Considering utilizing Indeed, SimplyHired, Monster, or ZipRecruiter to help you with your search and find opportunities in your area.

Consider Using A Staffing Agency

Job search engines are great for some people, but you may find that you feel a bit lost looking at the vast selection options. This is especially true if you're not sure about your strengths as a candidate. You may also want to talk to someone about your resume and LinkedIn profile if you don't know where to begin. A staffing agency can get to know your experience and personality and then help find a job that is perfectly suited for you.

Be Reachable!

You may be in the habit of ignoring calls from strange numbers, but when you're submitting resumes, you're going to get a lot of calls from numbers you don't recognize. You don't want to miss any of them because you never know who might be calling you about a great opportunity. Be prepared to answer the phone promptly, professionally, and be ready to talk about your resume.

By following these tips, you should be able to set yourself apart from the rest of the applicants and get an interview. Now, it's time to tackle the most challenging part of the recruitment process: nailing the interviews. A lot of candidates worry about the phone and face-to-face interviews, but some preparation and research can go a long away. Here are some tips to help you be confined during the interviewing process.

Success Tips for Your Next Interview

How to prepare for and give a successful interview

Do your Homework

Hopefully, you've done some research about the company while tailoring your resume and cover letter to match the opportunity they are offering. If you are asked for an interview, you should get more acquainted with the company, their services, and culture outside of the job offer.

Many managers tend to ask questions related to their own business in interviews. Forgetting to do comprehensive research into a potential employer is a big mistake. By taking the time to learn more about the business that posted the listing, you will gain information useful in the interview and appear eager and knowledgeable to your potential employer.

Dress for Success

This sounds like a no-brainer, but a surprising amount of people arrive for in-person interviews who don't strive to look their best. Whatever you prefer to wear is strictly up to you, but you should never speak to a would-be employer dressed like you couldn't care less about getting the job. When in doubt, you should always come to the interview dressed in full business attire.

Be Confident and Charismatic

Before the interview, take the time to prepare yourself. Think about the key points you want to say beforehand and practice them in a mirror or in front of someone you trust. Your goal during the interview is to emphasize your positive qualities and expertise while being friendly and professional.

Before walking into the interview, try your best to relax. Being nervous or lacking confidence is a surefire way to undermine all your qualifications. Take a deep breath, drink some tea, and remember to practice what you want to say. Being able to walk out of an interview feeling relaxed is a good sign you did well.

Have Questions of Your Own

While you are preparing and doing research, be sure to come up with some questions of your own to ask during the interview. Employers love it when you have questions because it shows you did your homework and are passionate about the company and position. Aim to have at least three to four questions ready to ask.

Be Sure to Follow Up

While following up after a job interview is a lost art in our modern society, it should still be observed. Both a polite email or an actual postcard works! Sending out a message of thanks shows initiative, respect, and willingness to go the extra mile to do something the right way. It always gets a good reaction and, even if you don't get the job, will help employers remember you the next time a position opens up.

Need Help Job Searching? Go to the Experts

If you feel that there are local opportunities out there that are being overlooked by job listings in your area, we can help. J&J Staffing Resources specializes in job placement in South Jersey, Pennsylvania, and Delaware, and we are familiar with local industries and job opportunities. If you want to excel at your job search, we can help! Submit your resume today.